Microsoft replaced the Office 365 Kiosk version for the Office 365 Firstline workers. With this new option now available, should you buy the F1 license or it better to spend the few extra dollars and go for the E1? So let’s compare Office 365 F1 vs E1 and figure out when you should buy the one or the other.
This article goes into the specific details between Office 365 F1 vs E1, if you want to compare all plans you can check out this post.
Office 365 F1
A little background info first, Office 365 F1 is created for desk-less “Firstline” workers. Employees who don’t need a desktop version of Office 365. They don’t really create content but are able to open it and make minor changes in the Online versions of Office.
So you can give the users access to SharePoint and yes they can store a document on it. They can attend meetings, but not create them. A foreman on the work floor is a good example as a typical F1 user.
Office 365 E1
The E1 version is also I light version of Office 365 Enterprise. The user also gets only the Online versions for Office, but a bigger mailbox and more OneDrive storage. They can also use all the features of Skype for Business and Delve and Planner.
Office 365 F1 vs E1 – Break Down
An Office 365 F1 user gets a business email account, but only with a 2GB mailbox. That is not much, but more than sufficient for the intended type of users.
F1 users can read the mail online with Outlook Online or on your phone.
Skype for Business
One of the big differences between F1 and E1 is the functionality of Skype for Business. Where E1 users can use all the features of Skype for Business, F1 users not. They can only use the instant messaging function (chat), set their online availability status and attend Skype for Business meetings. They can’t use desktop sharing, video or web conferencing and scheduling meetings.
File Sharing & Storage
E1 plans are already “limited” to 1TB cloud storage (E3 has unlimited storage), but F1 plans are even further limited. They come with 2 GB of cloud storage for Onedrive for Business. In my opinion more than enough, because it should be used only for personal documents.
Office 365 Enterprise F1 users are limited in the use of Microsoft Flow. They can only run 750 flows a month and are limited to consumption only. So they can’t create their own flows.
With Microsoft Teams you are limited to one-to-one audio/visual calls and you can only join meetings, not created them.
The Office 356 F1 plan cost only 50% of the E1 plan. With $ 4.00 per user per month, it’s really cheap and empowers your first line users with access to company mail, yammer, shift-management tools (Staff Hub) and access to other company resources.
So I hope that the explanation above help you selecting the right version for your organisation. If you have any question, please let me know. If you need help setting up your Office 365 tenant, you can always reach me through LinkedIn or Twitter.
You can find more information or check the prices in your current here at Office 365
Office 365 F1 vs E1 comparison chart
|Price user/month (annual commitment)
|24/7 Phone support
|Desktop version of Word, PowerPoint, Excel, Outlook, OneNote, Publisher
|Web version of Word, Excel, PowerPoint, Outlook, OneNote
|Office apps on tablets and phones
|1TB cloud storage (OneDrive for Business)
|Cloud only (2GB)
|Unlimited cloud storage (OneDrive for Business)
|Email, Calendar (Exchange)
|Online meetings, IM (Skype for Business)
|Communication and team sites (SharePoint)
|Team hub (Teams)
|Enterprise Social (Yammer)
|Content discovery and search (Delve)
|Manage schedules and daily staff work tasks (StaffHub)
|Manage tasks and teamworks (Planner)
|Manage your business better (Invoicing, Bookings, MileIQ, Business center)
|Manage customers (Connections, Listings, Outlook Customer Manager)
|Active Directory integration
|Mobile Device Management (MDM) for Office 365
|Licensed for hybrid deployment
|Support for shared computer activation
|Video content management
|Compliance – Archiving, eDiscovery, hold
|Information protection – message encryption, RMS, DLP
|Advanced eDiscovery, secure attachments and URLs and access controls
|End user and organizational analytics (MyAnalytics & Power BI)
|Exchange Online Advanced Threat Protection
|Office 365 Cloud App Security
|PSTN conferencing to dial in to Skype meetings from anywhere
|Advanced Data Governance
|Advanced security with Advanced Threat Protection and Customer Lockbox
* MyAnalytics will be available for every business and enterprise plan with hosted exchange. Rolling out in January 2019